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Done For You: 4-Week KiviCare Implementation

🚀 Done For You: KiviCare Implementation

Complete 4-Week Roadmap with Templates, Scripts & Resources

1
KiviCare Setup & Customization
  • Day 1: Purchase & Installation
    Buy KiviCare theme + Pro addon, install on WordPress
  • Day 2: Basic Configuration
    Set up doctor profiles, services, payment gateways
  • Day 3: Women’s Health Customization
    Create specialty categories: PCOS, Fertility, Pregnancy
  • Day 4: Appointment Types & Forms
    Configure consultation types, intake forms
  • Day 5: Testing & Refinement
    Test booking flow, payment processing, user experience

🎯 Week 1 Deliverables:

  • Fully functional KiviCare installation
  • Customized for women’s health specialties
  • Doctor profiles and service categories
  • Payment gateway integration
  • Mobile-responsive booking system

✅ Week 1 Checklist:

2
WhatsApp Automation & Templates
  • Day 1: WhatsApp Business Setup
    Create business account, install WA Web Plus extension
  • Day 2: Message Templates Creation
    Build appointment, reminder, and follow-up templates
  • Day 3: Zapier Integration
    Connect KiviCare to WhatsApp via automation
  • Day 4: Multi-Language Content
    Create templates in Hindi, Tamil, Telugu
  • Day 5: Testing & Optimization
    Test automation flows, refine message timing

📱 Week 2 Deliverables:

  • WhatsApp Business integration
  • Automated appointment confirmations
  • Multi-language message templates
  • Zapier automation workflows
  • Message scheduling system

📋 WhatsApp Message Templates:

**Appointment Confirmation:** “Hello {{Name}}, your appointment with Dr. {{Doctor}} is confirmed for {{Date}} at {{Time}}. Location: {{Address}} Please reply CONFIRM to acknowledge. 🏥” **Reminder (24hrs):** “Hi {{Name}}, gentle reminder about your appointment tomorrow at {{Time}}. Bring: Previous reports, ID proof Questions? Reply here! ⏰” **PCOS Education Series:** “Day {{Day}} PCOS Tip: {{Tip}} Did you know? {{Fact}} Next message in 3 days. Stay strong! 💪”
3
Patient Journey Workflows
  • Day 1: PCOS Patient Journey
    Create education series, diet plans, progress tracking
  • Day 2: Fertility Treatment Flow
    Build IVF support, medication reminders, emotional care
  • Day 3: Pregnancy Care Sequence
    Weekly tips, milestone tracking, warning signs alerts
  • Day 4: Post-Treatment Follow-up
    Recovery support, satisfaction surveys, referral requests
  • Day 5: Integration & Testing
    Connect all workflows, test patient journeys end-to-end

🗺️ Week 3 Deliverables:

  • Complete PCOS management workflow
  • Fertility treatment support system
  • Pregnancy care automation
  • Post-treatment follow-up sequences
  • Educational content library

🔄 Patient Journey Examples:

**PCOS Journey (30 days):** Day 1: Welcome + PCOS explanation Day 3: Diet chart in local language Day 7: Exercise guidelines Day 14: Medication compliance check Day 21: Symptom improvement survey Day 30: Progress review + next steps **Fertility Journey:** Pre-treatment: What to expect Day of procedure: Instructions + support Post-procedure: Recovery guidelines 2-week wait: Daily encouragement Result day: Success/next steps support
4
Go Live with Client
  • Day 1: Final Testing
    Complete system testing, bug fixes, optimization
  • Day 2: Staff Training
    Train doctor and staff on system usage
  • Day 3: Content Review
    Doctor approval of all messages and content
  • Day 4: Soft Launch
    Go live with limited patient group for testing
  • Day 5: Full Launch
    Complete rollout, monitoring, support setup

🎉 Week 4 Deliverables:

  • Fully operational clinic system
  • Trained staff and documentation
  • Live WhatsApp automation
  • Patient onboarding process
  • 30-day support plan

🚀 Go-Live Checklist:

🛠️ Complete Resource Library

📚 Documentation

  • KiviCare setup guide
  • WhatsApp automation manual
  • Patient journey templates
  • Staff training materials

💻 Tools & Software

  • KiviCare theme + Pro addon
  • WA Web Plus extension
  • Zapier automation account
  • WordPress hosting setup

📝 Templates Library

  • 50+ WhatsApp message templates
  • Multi-language content (6 languages)
  • Patient intake forms
  • Email sequences

🎯 Marketing Materials

  • Patient education content
  • Social media templates
  • Landing page copy
  • Success story templates

💡 Pro Implementation Tips:

  • Start with one specialty: Perfect PCOS workflow before adding fertility
  • Test with 5 patients first: Refine based on real feedback
  • Keep messages personal: Use patient names and specific details
  • Monitor engagement: Track message open rates and responses
  • Cultural sensitivity: Adapt content for local customs and language

💰 Complete Cost Breakdown

🛒 Setup Costs

  • KiviCare theme: $59 (₹4,900)
  • Pro addon: $49 (₹4,100)
  • WordPress hosting: ₹3,000/year
  • WhatsApp setup: ₹2,000
  • Total: ₹14,000

📅 Monthly Costs

  • Hosting: ₹250/month
  • WhatsApp (optional): ₹2,000
  • Zapier Pro: ₹1,500
  • Maintenance: ₹1,000
  • Total: ₹2,250-4,750

💸 Your Pricing

  • Package price: ₹40-45,000
  • Your costs: ₹14,000
  • Setup time: 20-25 hours
  • Profit: ₹26-31,000
  • Hourly rate: ₹1,200+

📈 Scaling Potential

  • Template reuse: 80% faster setup
  • Bulk pricing: ₹35k for 3+ clients
  • Monthly maintenance: ₹5-10k
  • 10 clients = ₹3L+ profit

🚀 Ready to Start Implementation?

Everything you need to deliver professional women’s health clinic automation